Become an RTD Vendor
Vendors can now register with San Joaquin Regional Transit District (RTD) with ProcureWare, a procurement software system that allows vendors to view all of RTD’s solicitations for work, access documents, and submit bids/proposals. Along with receiving email updates, vendors have a forum to inquire and obtain information quickly, register for events, and view awards. Once registered, ProcureWare notifies vendors about opportunities they may qualify for as RTD releases its solicitations.
Vendors may be pre-qualified in any or all, but not limited to, the following areas: debarment and suspension, financial capacity, references, DBE and DBE good faith efforts, experience, past performance, current licenses, authorization to do business in California, bonding capacity, and insurance requirements.
About RTD Procurement
RTD is committed to a procurement process that fosters fair and open competition while conducting itself under the highest ethical standards and achieving the complete confidence of the public. To realize these important public purposes, RTD adheres to the federal, state, and local laws and regulations required to meet this goal.
RTD frequently hires qualified local and national businesses to work on projects that improve its fleet and increase services for its ridership. Projects include everything from Bus Rapid Transit implementation projects, bus and equipment purchases, construction, professional and non-professional services, and vehicle and equipment maintenance, from operations management to marketing initiatives.
RTD’s Procurement and Contracts Department serves as the connection between its various departments and potential contractors wishing to bid on projects and provide their goods or services.
Here is a general overview of RTD’s procurement process:
- RTD Board of Directors adopts the fiscal year budget.
- RTD departments that need goods or services submit their requirements to the Procurement and Contracts Department to solicit.
- RTD’s ProcureWare System notifies potential contractors of the informal or formal solicitation. RTD posts a notice on this website as well as a circulation of general -publication to solicit bids/proposals from potential contractors for all formal solicitations. RTD may also directly contact qualified registered vendors.
- Companies prepare and submit their bids and project proposals by the required deadline.
- Qualified staff evaluates all responsive bids for the lowest responsible low dollar award.
- A selection committee evaluates all proposals to determine the most responsive responsible proposal that is in the best interests of RTD.
- The CEO has the authority to award all materials, supplies, equipment, services, and construction items with a value of $250,000.00 or less.
- The RTD Board of Directors has the authority to award all materials, supplies, equipment, services, and construction items over $250,000.00.
- RTD executes a contract and/or sends a purchase order to the awarded contractor along with a notice to proceed and work begins.
RTD assesses the service quality, safety, cost, and delivery elements for the goods and services needed to support the objectives of the agency’s operating functions.
RTD Procurement and Contract Services is actively seeking qualified small and minority-owned businesses to participate in RTD contracting opportunities.
RTD receives Federal grants to fund part of its operations; therefore, most of its purchasing is subject to Federal Transit Administration (FTA) regulations. These procurement regulations, as well as many other rules, are contained in the current version of the FTA Master Agreement for Grantees. The FTA also publishes a circular (FTA C 4220.1F) that summarizes only the procurement rules contained in the master agreement.
Please Note: Vendors must have a valid purchase order number or a fully signed agreement with RTD for materials, supplies, equipment or services, as applicable, before delivering such materials, supplies, and equipment to RTD or performing such services for RTD. Materials, supplies, and equipment delivered or services performed without a purchase order number or a fully signed agreement will not be accepted or paid by RTD.
Disadvantaged Business Enterprises (DBE)
San Joaquin Regional Transit District (RTD) is committed to the promotion and participation of Disadvantaged Business Enterprises (“DBEs”) in its contracting opportunities in compliance with 49 Code of Federal Regulations (CFR) Part 26 requirements. It is RTD’s policy to require nondiscrimination based on color, race, sex, or national origin in the competition for, award of, and administration of U.S. Department of Transportation-assisted contracts. It is the goal of RTD to promote a level playing field on which DBEs can compete fully and fairly for RTD contracting and subcontracting opportunities.
The CEO of RTD is responsible for agency adherence to the DBE program and policy. The Procurement and Contract Services Department of RTD and the designated DBE Liaison Officer (DBELO) are responsible for the development and implementation of the RTD DBE program as a supporting tenet of RTD’s civil rights and nondiscrimination programs.
RTD encourages qualified women and/or minority-owned small businesses to consider completing the application and review process required for certification as a DBE. Information on the certification process and its requirements may be obtained from the California Department of Transportation Civil Rights/DBE website. Bidders for RTD contracts are also encouraged to utilize the California Unified Certification Program (CUCP) database which can help identify ready, willing, and able DBE firms who may be able to participate as subcontractors in RTD’s bidding process. The level of participation by qualified DBEs in RTD contracting will be expressed in bid documents as the DBE availability advisory percentage, where applicable. This is intended not as a condition of award but as an estimate by RTD of the potential for participation by DBEs in the contract. The details of this advisory estimate are found in the bid documents publicizing new contracting opportunities.
Effective March 5, 2010, the Department of Transportation Disadvantaged Business Enterprise (DBE) program rules were amended to change how often recipients are required to make goal submissions documenting the methodology and process used to establish the annual overall goal to be implemented each fiscal year. Under the new rules, DBE goal submissions will be made at three-year intervals. The next required submission will be August 1, 2022 and every three years after this date.
Small Business Enterprise (SBE)
RTD also encourages the participation of certified Small Business Enterprises (SBE) in all of its procurement activities. At all times RTD promotes small business participation by establishing and maintaining a plan that will assist small business competition and eliminate any obstacles that may prevent their participation as prime contractors or as subcontractors.
Small Business Definition
RTD uses the Small Business Administration’s (SBA) definition and size standards (as it may be amended from time to time) to define a small business:
“… a small business concern is one that is independently owned and operated, is organized for profit, and is not dominant in its field. Depending on the industry, size standard eligibility is based on the average number of employees for the preceding twelve months or on sales volume averaged over a three‐year period.”
RTD implements and maintains a Small Business Enterprise/Disadvantaged Business Enterprise (SBE/DBE) Plan to maximize participation and promote equal opportunity and nondiscrimination in all of its procurement matters and to provide opportunities for small businesses to participate in contracting and procurement at RTD. This plan is designed to create a level playing field on which small businesses and disadvantaged businesses can compete fairly in all facets of RTD’s procurement activities. This plan uses procedures that promote inclusion and opportunity while maintaining race and gender neutral measures in its operations.
Contractors must submit invoices for goods and services directly to
San Joaquin RTD
Attn: Accounts Payable
P.O. Box 201010
Stockton, CA 95201
Invoices must have a Purchase Order (PO) and/or Contract number. The billing amount and quantity (where applicable) must be an exact match to the amount delivered and contract terms. Failure to provide the required information could result in delay of payment.