Become an RTD Vendor!
Vendors can now register with San Joaquin Regional Transit District (RTD) with E-Bid, a procurement software system that allows vendors to view all RTD’s solicitations for work, access documents, and submit Bids/Proposals. Along with receiving email updates, vendors have a forum to inquire and obtain information quickly, register for events, and view awards. Once registered, E-bid notifies vendors about opportunities they may qualify for as RTD releases its solicitations.
Vendors may be pre-qualified in any or all, but not limited to, the following areas: Debarment and Suspension, Financial Capacity, References, DBE and DBE Good Faith Efforts, Experience, Past Performance, Current Licenses, Authorization to do business in California, Bonding capacity, and Insurance requirements.
About RTD Procurement
RTD is committed to a procurement process that fosters fair and open competition while conducting itself under the highest ethical standards and achieving the complete confidence of the public. To realize these important public purposes, RTD adheres to the federal, state, and local laws and regulations that guide us to this goal.
RTD frequently hires qualified local and national businesses to work on projects that improve our fleet and increase services for our ridership. Projects include everything from Bus Rapid Transit implementation projects, bus and equipment purchases, construction, professional and non-professional services, and vehicle and equipment maintenance, from operations management to marketing initiatives.
RTD’s Procurement and Contracts Department serves as the connection between its various departments and potential Contractors wishing to bid on projects and provide their goods or services.
Here is a general overview of RTD’s procurement process:
RTD assesses the service quality, safety, cost, and delivery elements for the goods and services needed to support the objectives of the agency’s operating functions.
RTD Procurement and Contract Services is actively seeking qualified small and minority-owned businesses to participate in RTD contracting opportunities.
RTD receives Federal grants to fund part of its operations, therefore, most of its purchasing is subject to Federal Transit Administration (FTA) regulations. These procurement regulations, as well as many other rules, are contained in the current version of the FTA Master Agreement for Grantees that can be viewed at http://www.fta.dot.gov/documents/15-Master.pdf. The FTA also publishes a Circular (FTA C 4220.1F) that summarizes only the procurement rules contained in the Master Agreement.
For more information, please contact:
Please Note: Vendors must have a valid Purchase Order Number or a fully signed Agreement with RTD for materials, supplies, equipment or services, as applicable, before delivering such materials, supplies, and equipment to RTD or performing such services for RTD. Materials, supplies, and equipment delivered or services performed without a Purchase Order Number or a fully signed Agreement will not be accepted or paid by RTD.
Disadvantaged Business Enterprises (DBE)
San Joaquin Regional Transit District (RTD) is committed to the promotion and participation of Disadvantaged Business Enterprises (“DBEs”) in its contracting opportunities in compliance with 49 Code of Federal Regulations (CFR) Part 26 requirements. It is RTD’s policy to require nondiscrimination based on color, race, sex or national origin in the competition for, award of, and administration of U.S. Department of Transportation-assisted contracts. It is the goal of RTD to promote a “level playing field” on which DBEs can compete fully and fairly for RTD contracting and subcontracting opportunities.
The CEO of RTD is responsible for agency adherence to the DBE program and policy. The Procurement and Contract Services Department of RTD and the designated DBE Liaison Officer (DBELO) are responsible for the development and implementation of the RTD DBE program as a supporting tenet of the RTD’s civil rights and nondiscrimination programs.
RTD encourages qualified women and/or minority-owned small businesses to consider completing the application and review process required for certification as a DBE. Information on the certification process and its requirements may be obtained from the California Department of Transportation Civil Rights/DBE website located at www.dot.ca.gov/hq/bep/ucp.htm.
Bidders for RTD contracts are also encouraged to utilize the California Unified Certification Program (CUCP) database located at www.dot.ca.gov./hq/bep/dbe_query.htm which can help identify ready, willing and able DBE firms who may be able to participate as subcontractors in RTD bidding process. The level of participation by qualified DBEs in RTD contracting will be expressed in bid documents as the DBE Availability Advisory Percentage, where applicable. This is intended not as a condition of award but as an estimate by RTD of the potential for participation by DBEs in the contract. The details of this advisory estimate are found in the bid documents publicizing new contracting opportunities.
Small Business Enterprise (SBE)
RTD also encourages the participation of certified Small Business Enterprises (SBE) on all of its procurement activities. At all times RTD promotes small business participation, by establishing and maintaining a plan that will assist small business competition, eliminate any obstacles that may prevent their participation as prime contractors or as subcontractors.
RTD implements and maintains a Small Business Enterprise/Disadvantaged Business Enterprise (SBE/DBE) Plan to maximize participation and promote equal opportunity and nondiscrimination in all of its procurement matters and to provide opportunities for small businesses to participate in contracting and procurement at RTD. This Plan is designed to create a level playing field on which small businesses and disadvantaged businesses can compete fairly in all facets of RTD’s procurement activities. This plan uses procedures that promote inclusion and opportunity while maintaining race and gender neutral measures in its operations.
Contractors must submit invoices for goods and services directly to RTD, P.O. Box 201010, Stockton, CA 95201, Attn: Accounts Payable. Invoices must have a Purchase Order (PO) and/or Contract number. The billing amount and quantity (where applicable) must be an exact match to the amount delivered and Contract terms. Failure to provide the required information could result in delay of payment.