Current Bids and Proposals
Find current RTD Procurement opportunities here.
Become a Registered Vendor
Register as a vendor with RTD to:
-Receive e-mail updates.
-View all RTD’s solicitations for work and contract opportunities.
-Inquire and obtain information with forum.
-Register for events
Become an RTD Vendor!
Vendors can now register with San Joaquin Regional Transit District (RTD) with E-Bid, a procurement software system that allows vendors to view all RTD’s solicitations for work, access documents, and submit Bids/Proposals. Along with receiving email updates, vendors have a forum to inquire and obtain information quickly, register for events, and view awards. Once registered, E-bid notifies vendors about opportunities they may qualify for as RTD releases its solicitations.
Vendors may be pre-qualified in any or all, but not limited to, the following areas: Debarment and Suspension, Financial Capacity, References, DBE and DBE Good Faith Efforts, Experience, Past Performance, Current Licenses, Authorization to do business in California, Bonding capacity, and Insurance requirements.
About RTD Procurement
RTD is committed to a procurement process that fosters fair and open competition while conducting itself under the highest ethical standards and achieving the complete confidence of the public. To realize these important public purposes, RTD adheres to the federal, state, and local laws and regulations that guide us to this goal.
RTD frequently hires qualified local and national businesses to work on projects that improve our fleet and increase services for our ridership. Projects include everything from Bus Rapid Transit implementation projects, bus and equipment purchases, construction, professional and non-professional services, and vehicle and equipment maintenance, from operations management to marketing initiatives.
RTD’s Procurement Department serves as the connection between its various departments and potential Contractors wishing to bid on projects and provide their goods or services.
Here is a general overview of RTD’s procurement process:
- RTD Board of Directors adopts the fiscal year budget.
- RTD departments that need goods or services submit their requirements to the Procurement Department to solicit.
- RTD’s E-Bid System notifies potential Contractors of the informal or formal solicitation. RTD posts a notice on this website as well as a circulation of General Publication to solicit Bids/Proposals from potential Contractors for all formal solicitations. RTD may also directly contact registered vendors whom we think may be qualified.
- Companies prepare and submit their Bids and project Proposals by the required deadline.
- Qualified staff evaluates all responsive Bids for the lowest responsible low dollar award.
- A Selection Committee evaluates all Proposals to determine the most responsive responsible Proposal that is in the best interest of RTD.
- The Chief Executive Officer has the authority to award all Materials, Supplies, Equipment, Services, and Construction items with a value of $150,000.00 or less.
- The RTD Board of Directors has the authority to award all Materials, Supplies, Equipment, Services, and Construction items over $150,000.00.
- RTD executes a Contract and/or sends a Purchase Order to the awarded Contractor along with a Notice to Proceed and work begins.
RTD assesses the service quality, safety, cost, and
delivery elements for the goods and services needed to support the
objectives of the agency's operating functions.
RTD Procurement Department is actively seeking qualified small
and minority-owned businesses to participate in RTD contracting
RTD receives Federal grants to fund part of its operations, therefore, most of its purchasing is subject to Federal Transit Administration (FTA) regulations. These procurement regulations, as well as many other rules, are contained in the current version of the FTA Master Agreement for Grantees that can be viewed at http://www.fta.dot.gov/documents/15-Master.pdf. The FTA also publishes a Circular (FTA C 4220.1F) that summarizes only the procurement rules contained in the Master Agreement.
For more information, please contact:
Please Note: Vendors
must have a valid Purchase Order Number or a fully signed Agreement with RTD for
materials, supplies, equipment or services, as applicable, before
delivering such materials, supplies and equipment to RTD or performing
such services for RTD. Materials, supplies and equipment delivered or
services performed without a Purchase Order Number or a fully signed
Agreement will not be accepted or paid by RTD.
Disadvantaged Business Enterprises (DBE)
San Joaquin Regional Transit District (RTD) is committed to the
promotion and participation of Disadvantaged Business Enterprises ("DBEs")
in its contracting opportunities in compliance with 49 Code of Federal
Regulations (CFR) Part 26 requirements. It is RTD's policy to require
nondiscrimination based on color, race, sex or national origin in the
competition for, award of, and administration of U.S. Department of
Transportation-assisted contracts. It is the goal of RTD to promote a
"level playing field" on which DBEs can compete fully and fairly for RTD
contracting and subcontracting opportunities.
The Chief Executive Officer of RTD is responsible for agency adherence to
the DBE program and policy. The Procurement Department of RTD and the designated DBE Liaison Officer (DBELO) are
responsible for the development and implementation of the RTD DBE program
as a supporting tenet of the RTD's civil rights and nondiscrimination
RTD encourages qualified women and/or minority-owned small businesses
to consider completing the application and review process required for
certification as a DBE. Information on the certification process and its
requirements may be obtained from the California Department of
Transportation Civil Rights/DBE website located at www.dot.ca.gov/hq/bep/ucp.htm.
Bidders for RTD contracts are also encouraged to utilize the California
Unified Certification Program (CUCP) database located at www.dot.ca.gov./hq/bep/dbe_query.htm which can help identify
ready, willing and able DBE firms who may be able to participate as
subcontractors in RTD bidding process. The level of participation by
qualified DBEs in RTD contracting will be expressed in bid documents as
the DBE Availability Advisory Percentage, where applicable. This is
intended not as a condition of award but as an estimate by RTD of the
potential for participation by DBEs in the contract. The details of this
advisory estimate are found in the bid documents publicizing new
Effective June 2, 2009, per California Department of Transportation requirements, the RTD DBE Program will support DBE contract participation through "race-conscious" means with the assignment of specific DBE contract goals for DBE participation. RTD contributes planning data to the state department of transportation for the establishment of the new state-wide goal.
Effective March 5, 2010, the Department of Transportation Disadvantaged Business Enterprise (DBE) program rules were amended to change how often recipients are required to make goal submissions documenting the methodology and process used to establish the annual overall goal to be implemented each fiscal year. Under the new rules, DBE goal submissions will be made at three year intervals. The next required submission will be August 1, 2019 and every three years after this date.
Small Business Enterprise (SBE)
RTD also encourages the participation of certified Small Business Enterprises (SBE) on all of its procurement activities. At all times RTD promotes small business participation, by establishing and maintaining a plan that will assist small business competition, eliminate any obstacles that may prevent their participation as prime contractors or as subcontractors.
Small Business Definition
RTD uses the Small Business Administration’s (SBA) definition and size standards (as it may be amended from time to time) to define a small business:
“… a small business concern is one that is independently owned and operated, is organized for profit, and is not dominant in its field. Depending on the industry, size standard eligibility is based on the average number of employees for the preceding twelve months or on sales volume averaged over a three‐year period.”
RTD implements and maintains a Small Business Enterprise/Disadvantaged Business Enterprise (SBE/DBE) Plan to maximize participation and promote equal opportunity and nondiscrimination in all of its procurement matters and to provide opportunities for small businesses to participate in contracting and procurement at RTD. This Plan is designed to create a level playing field on which small businesses and disadvantaged businesses can compete fairly in all facets of RTD’s procurement activities. This plan uses procedures that promote inclusion and opportunity while maintaining race and gender neutral measures in its operations.
Contractors must submit invoices for goods and services directly to RTD, P.O. Box 201010, Stockton, CA 95201, Attn: Accounts Payable. Invoices must have a Purchase Order (PO) and/or Contract number. The billing amount and quantity (where applicable) must be an exact match to the amount delivered and Contract terms. Failure to provide the required information could result in delay of payment.